About World Learning
World Learning is a non-profit organisation advancing leadership in more than 60 countries. For 82 years, we have envisioned a just world driven by engaged citizens and thriving communities. To achieve this goal, World Learning provides education, exchange, and development programs that empower people and strengthen institutions.
Since 2013, World Learning has been working in Pakistan to implement multiple programs focusing on activities in early grades reading, professional development, and IT-related workforce development across various regions of the country.
About AGES
The Advancing Girls Education & Skills (AGES) is a USAID-funded project that operates in four provinces (Sindh, Balochistan, Punjab, and Khyber Pakhtunkhwa) across Pakistan. AGES is a four-year program that seeks to improve access to formal and informal education, engage communities to support expanded educational and employment opportunities, and collaborate with the Pakistani government and other stakeholders to strengthen and implement policies to better support girls and young women.
An inaugural event will be arranged to set the tone for the project’s overall approach and core messaging - which focuses on the concepts of: “girls and young women at the center”, “design for scale and leverage” and “inclusive empowerment.” The event hopes to highlight the achievements of young women making a difference in Pakistan and to bring out the voices and experiences of diverse, Pakistani women to the fore. For this purpose, World Learning is planning to take on the services of an event management company to help put together the launch event and several other smaller scale events.
Tasks and Responsibilities
The selected event management company will be required to ensure appropriate execution of the following tasks:
· End to end execution of logistics and support at the event
· Maximum use of the selected venue
· Arrange for smooth and uninterrupted sound, lighting system, stage and backdrop
· Arrangement of generator for back-up power support and projector/multi-media and others.
· Ensure sufficient security and volunteers
· Submit the strategy of the event with time frame and its impact
· Provide staffing of event reception/registration desk /all necessary activities
· Design, print and place branding material at the appropriate places
Detailed specifications of each individual assignment will be given to the selected event management company as and when the services are required.
Qualification and Expertise
The successful event management company is required to meet the following criteria:
· The firm must have adequate size; structure, staffing, facilities and financial standing to provide comprehensive services related to development and execution of events.
· Firm must possess 10 year experience of working with international organisations and the development sector
· Logistics and capacity to handle and host large scale events
· Quality and credentials of team members
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This application is open for companies
Interested companies provide the following:
· Portfolio of events
· Client record
· References list
Deliverables/Expected Outcomes
The following deliverables and outcomes will be expected from the PR Agency:
· Arrangement of venue, food, sound system and appropriate placement of branding material
· Smooth execution of event
· Final report of the event including meeting minutes
Contract duration
The contract will be effective from date of signing until notice.
Terms and conditions of payment
The event management company will be involved on an assignment basis and paid in local currency as per the agreement between company and World Learning depending upon the scale of the job/event.
Mode of payment
• 60% payment will be made after signing of the agreement and upon submission of work plan;
• Balance 40% will be paid after completion of target activities and submission of the final report
